Absenses

Please notify the school if your child will be absent.  Let the school know if your child has a communicable virus or disease.

 

Accreditation / Regulatory Agencies

Since February 1988, our school has been under the jurisdiction of the Cabinet for Health and Family Services, Department for Social Services and must meet the standards set for all Kentucky childcare facilities.

The school has been accredited by the National Academy of Early Childhood Programs three times since its inception (a division of the National Association for the Education of Young Children).  This accreditation process allowed our school to move to its next stage of development.  As a school community, it is a wonderful opportunity to appreciate our successes, recognize areas which need to be improved, and dream about our future.

In addition to NAEYC, the school is a member of NAREA (North America Reggio Emilia Alliance).

 

Admissions / Registration Procedures

Second Presbyterian Church members have the first opportunity to register for the following school year in early November.  All current patrons have an opportunity to register in November.  The community-at-large may request an application at the time of a tour or any time beginning on the first Monday of November and thereafter, and will be notified in February.  A non-refundable registration fee is paid at the time of registration.  Waiting lists are kept once classes are full.   The school will respond to all applications by February 1.

The school retains the right to determine admission policies.  Typically those decisions are based on a range of criteria:  diversity, gender balances, maturity, etc.  More detailed registration and enrollment policies are available in the office.

Enrollment policies are based on the following priorities:

  1. Church member and school staff.
  2. Children currently enrolled in school (according to length of enrollment).
  3. Siblings of currently enrolled.
  4. Siblings of children previously enrolled in school (alumni families).
  5. “New” students who will be admitted with consideration given to the education needs of the school.

 

Tuition Refunds

In the event the school is responsible for a class cancellation, all registration fees and payments will be refunded.  The school does not make any reduction in tuition for absences of any length for any reason.*

 

Withdrawals

Our program is designed for your child to attend the full school year (late August-May).  If a child must withdraw for any reason, you are responsible for All payments due prior to the time written notice of cancellation is given to the school.  A waiver will be considered for:

  • Out-of-town relocation
  • Disability/Medical needs of child (certified by doctor’s statement).
  • In all other cases, tuition will not be refunded unless written notice of withdrawal is received at the office of Second Presbyterian Weekday School on or before May 1, prior to the beginning of the school year in August.  Notification of Kindergarten withdrawal must be made on or before March 25, prior to the beginning of the school year in August.  The school also will not make any reduction in tuition for absences of any length for any reason.*

*This policy is necessary because our tuition rate does not allow for any surplus to carry teachers’ salaries in the event of withdrawal.  The Registration Fee is not refundable.   Please refer to “Registration Form and Contract” for more information.

 

Authorization of Child Release

Prior to our home visit program, parents receive a form to list names of persons authorized to pick up their children.  Children of estranged parents will be released only upon the request of the guardian who a court holds directly responsible for the child.  A copy of the order must be on file with the school office.

 

Calendar

The Weekday School operates its calendar separate from all other private and public schools.  Teachers are provided in-service days, which are periods of revitalization for our staff to learn from, and share with, one another in half and all-day seminars.  Consultants in early childhood education provide workshops and teachers are given release time to visit other educational facilities in our community.  We strive to attend a national conference every other year.

Faculty meetings are held on one Monday afternoon six times a year from 12:45 to 3:15.  Refer to the calendar for specific dates.  Afternoon classes and Extended Day Services are not offered on in-service / faculty meeting days.

CLICK HERE TO ACCESS CALENDAR

 

Cancellation of School

In the event that Jefferson County Public Schools (JCPS) are closed due to severe weather conditions, Second Presbyterian Weekday School will close.  If JCPS is on a delayed schedule, we will continue our regular beginning hours.  Listen to WAVE 3 or WHAS for information!

If a situation arises that constitutes a school closing that differs from public school information, we will implement a telephone tree calling system, whereby each family will be contacted.

Currently, Second Presbyterian has “Snow Days” built into the existing calendar.  In extreme conditions, in order to comply with state regulations, Kindergarten may be required to make up days at the discretion of the Board.  Preschool classes will make-up all days after 3 missed days with balanced consideration given to the staggered class schedules.

 

Carpool/Parking

SHARE THE RIDE!  This handbook includes a school directory listing names, addresses, and phone numbers of all children by classroom. Our families in our Infant/Toddler Program will receive a supplemental Family directory.  We encourage you to use this booklet to arrange a carpool for the year.  During Phase-in Sessions, carpool numbers are issued for each child.

All parents/visitors to the school must use the main entrance nearest the Atrium door or if you are with the Infant Toddler Program, Door #1.  Please check in with the office to sign-in.

Carpool loading/unloading would only be cancelled in the case of lightning (it would be unsafe for teachers to continually use umbrellas during this time).  In this event, please park and walk in when it is safe.

 

AM Drop-off

  • Infant-Toddler Program, Door #1 – escort child into classroom and sign in.
  • 2s-Kindergarten, Doors #8 and 9

A staff member will assist your child from your car and walk them to the sidewalk.

Children will be accompanied by a staff member to their classroom until they can independently locate their classroom.

 

PM Pick-up

  • Infant Toddler Program, Door #1 – Please walk in and sign your child out from classroom
  • 2s-Kindergarten:

A few minutes prior to dismissal, children are taken to their designated carpool waiting area.  PLEASE ALLOW A TWO WEEK ADJUSTMENT PERIOD BEFORE REQUESTING THAT YOUR CHILD GO HOME WITH ANOTHER STUDENT.  This allows the teachers and children time to become familiar with your child’s assigned carpool area.  A staff member will assist your child to your car.

Carpool drivers and parents who drive their children individually or in carpool groups (3s classes to Kindergarten) will be given a card with the assigned carpool number.  Families of 2s classes receive a color-coded family name card.  This card must be displayed in the front window of the car when arriving to pick up your child (ren).  A staff member may be sent out to “spot” carpool numbers, but we still need to see your number as you get near the front of the line to keep in correct sequence.

 

Please help carpool to be a safe and smooth time by:

  • Displaying your carpool number in the windshield when you are picking up your child.  PLEASE KEEP IT DISPLAYED UNTIL YOUR CHILD IS IN THE CAR.
  • Pulling forward and buckling all passengers before proceeding from school grounds.

 

Keep “arrival/drop-off time” smooth by:

  • turning off your cell phone…your child deserves your attention
  • gathering lunchbox(es), school tote bag(s), etc
  • sharing kisses and hugs before the door is opened
  • unbuckling seat belt(s)
  • turning off car engines when staff members are loading and unloading children

 

Entering Carpool / Parking Lot

Cars must enter according to designated stations.  Traffic must be kept ONE WAY for safety precautions.  Car seats must be placed in the center or passenger side position of your automobile.  We ask parents walking and bicycling to honor the ONE WAY flow.

 

Exiting Carpool / Parking Lot

After picking up children, proceed to the area just beyond the entrance, stop and park to adjust seat belts and/or car seats.

If you must come into the building during carpool, please come to the office to sign your child out.  This is a very hectic time and all teachers are involved in making carpool run safely and smoothly, therefore, this is not the best time to conference with your child’s teacher!  Parents and children crossing in the pick-up areas cause unnecessary pedestrian traffic.  Please use caution.

If (after September) your child is not departing in their regular carpool, you must send a note stating with whom your child is leaving.  Written notification is required from BOTH homes.  For your child’s safety NO EXCEPTIONS WILL BE MADE.  Please notify other carpool drivers of any daily changes and attach the information in writing to your child’s tote bag.

If there is a special need to pick up a child who normally participates in carpool, a parent or other designated caregiver must sign their child (ren) out in the office and tell the carpool or classroom teacher before leaving the building.  It is up to each individual family to ensure their child’s safety during carpool.

 

Parking Lot Safety

  • Make our carpool lines “CELL PHONE” free!
  • Insure safe crossing to our building and playground by holding children’s hands when walking to and from cars.
  • Be patient!  Our carpool lines usually take only 15 minutes after the first couple of days.

 

Child Abuse

We are required by Kentucky law (KRS 620.030) to report suspected child abuse or neglect to Child Protective Services.  Abuse can be either physical or emotional/verbal.  It is our responsibility to report suspected abuse by a parent, guardian or staff member.

Kentucky law protects a person reporting suspected child abuse or neglect from any criminal liability.  We make every effort to support parents and understand differing parenting styles.

If a staff member is suspected of abuse, the following steps will be taken.

  • The staff person will be removed from the direct supervision of children.
  • The child will be examined for injuries and the Director or an office staff member will talk to the child to hear his or her account of the incident.
  • The Child Abuse Hotline will be notified if abuse is suspected.
  • If abuse is suspected, the child’s parents will be notified.
  • If abuse did occur, the Licensing Division of the Cabinet for Families and Children will be notified within 24 hours.

 

Cultural and Religious Diversity

The Weekday School is committed to a nonsectarian, diverse program.  We actively seek to enroll children from diverse cultural and ethnic backgrounds to further enhance our offerings.  Classroom experiences are planned to encourage children to be respectful of similarities and differences, while upholding values of Christian moral integrity.  The school, though diverse in its offerings, is a Christian outreach ministry to the community and was “born” of the church.  Young children are offered a warm, nurturing environment to explore God’s world, friends and to nurture their spiritual selves.  A daily prayer will be offered during snack.  We invite the pastors and/or Director of Christian Education to share developmentally appropriate accounts of biblical concepts.  The Church staff will host a ‘Chapel Time’ with our 3s through kindergarten classes one or two times a month.  We also encourage families to work out appropriate ways to share their social, cultural and family traditions with the children in their classrooms in addition to our celebration of Christian holidays.

We also offer school-wide service-learning/mission projects, such as participating in the “Buddy walk”, “Shoebox Christmas Gifts”, and collecting items for Wayside Mission via our Mitten Tree.  An individual class may conduct a sing-a-long at a nursing home or decide on a class service project.

 

Disaster Plan/Emergency Evacuation

Evacuation procedures in case of fire, tornado or any other natural disaster are posted in the school office and in the classrooms.  Fire drills are conducted monthly for the whole school.  Tornado drills are conducted seasonally.  In the event of a natural disaster, Chenoweth Elementary School will be our evacuation site or Lenihan Realty as an “on-needed” basis. Parents receive a plan-of-action at the first Parent Meeting.

In case of an extreme emergency that necessitates the moving of children, closing or lock down of school, families will be alerted via a text message.  The school utilizes the “DEAN ALERT” System and all parents have the opportunity to sign up for this service in August.

If an emergency or threat is detected within the school, an emergency code to the staff is announced and results in a staff lock down of the building.

 

Discipline / Guidance Policies

In accordance with our educational philosophy and program goals that emphasize a strong positive sense of identity and individualization, we strive to encourage self discipline and inner control.  Preventive discipline is utilized in the school.  Management of young children is carried out by redirection, use of logical consequences and external reinforcement.  Physical punishment by staff members is strictly prohibited.  An emphasis is placed on the following ideas:

  • Children must be prevented from hurting themselves or each other;
  • Children must be helped to learn not to belittle or damage the work of others; and,
  • Children must be helped to learn to cooperate with adults as adults cooperate with them.

In guiding children to positive, pro-social behaviors, there are situations that arise that are in conflict with our philosophy and goals (aggressive behaviors — biting, spitting, hitting, inappropriate language, etc.).  Strategies in guidance techniques will vary; however, the following guidelines will be used:

  • The “victim” is assisted first.  The “perpetrator” is told firmly (but gently) what is and is not permitted.
  • The child may be placed in an area or chair for “calm down” time; (teacher calmly encourages positive behavior while identifying inappropriate behavior).
  • If the child’s behavior is consistently disruptive or a pattern of disruptive behavior has been documented by multiple staff members of the Weekday School or by an outside observer hired by the Weekday School, parents will be notified and a plan of action developed.  Parents may be called or sent a note describing the incident.

If the child does not adjust to routine and to guidance within the group setting, assessment of developmental readiness will be made by the school team (administrators, teachers, early interventionist) to determine the child’s needs and the program resources to meet those needs adequately.

We adhere to the belief that the “…misbehaving child, is a discouraged child”.  However, the Board of Directors of the Weekday School reserves the right to dismiss a child from school if his or her behavioral challenges cannot be met within the classroom.  It is our goal to work with families and to strive for a warm, non-critical and nurturing environment.

 

Family Participation

We view you as the first and primary educators of the young child.  We see our program as a partnership with your child as the central bond.  Listed below are several ways we encourage parental involvement.

 

At School

Home Visits
Prior to the start of school, at least one of your child’s teachers will make arrangements for a brief visit to your home.  The teacher will spend time interacting with your child (reading books and conversing) simply establishing a beginning relationship.  Parents will give all completed forms to the teachers to return to the school office.  (Forms were mailed in advance).  This is a wonderful, informal way to begin the year on the child’s turf and ease the transition to school.

Orientation / Kickoff Meeting
Prior to phase-in times (scheduled times to ease the transition into school), all parents are asked to attend a school-wide meeting to discuss classroom procedures and routines and to visit your child’s classrooms.

Observation
With prior arrangements, after October (allowing for adjustment time), we invite you to observe children in their school environment.  We are fortunate to have “one-way observation windows” that allow you to see the children (and not be seen!).  Don’t forget…children have “off days” just like we do!  Please notify the office of the requested time for your visit and a teacher will contact you to confirm.

Active Involvement
We encourage and welcome parents in the classrooms.  We want you to sense the joy of this environment.  We do ask that you respect this as the children’s “work/play place”.  Become engaged and refrain from visiting with other adults at this time.

There will also be many opportunities for you to be actively involved with activities in the classroom, special occasions, and field trips.  These will range from contributing snacks and materials to helping construct classroom equipment to helping with a cooking project.  Family members are encouraged to share special interests and talents.  The younger the children (2s), the less opportunity for direct classroom involvement.  Children’s behavior in the 2s which can often be affected by parents or separation anxiety may increase with parents in the classroom, but we strive to provide many indirect ways to be involved.

Attitude Reflection
It is vitally important that you be calm and confident with your child.  Be accepting of your child and reassure him/her.  Please show only positive attitudes toward class and school experiences.  If you have concerns, please talk with your child’s teacher privately by telephone or an arranged conference.  Resolution of any miscommunication is in the best interest of your child and all concerned.

Newsletters from the Director
We find that parents enjoy receiving our monthly newsletter so that they can review some of the school activities with their child(ren).  This is an excellent time to reinforce concepts that are introduced to the children.

Calendar / Classroom News
Your child’s teacher will send home a monthly calendar detailing possible projects and program ideas, and a monthly assigned snack calendar.  These ideas must remain flexible to maintain a child-centered, child-driven curriculum versus a teacher-centered program.  These monthly and weekly newsletters and other written communications sent home via the children will be attached to their diaper bag or tote bag or, if necessary, to an outside garment.  In some cases, teachers will be emailing newsletters and photos.  Please be patient while we transition to a school wide policy of regular email newsletters.

Parent Conferences
There will be two (2) scheduled Parent-Teacher Conferences, one each semester for all students.  However, please feel free at any time to arrange a conference to discuss any concerns regarding your child.  Discussing concerns about your child at drop off or pick up time is not an ideal arrangement–call to arrange a time before or after school.  During school hours, the teachers’ responsibility is with your child.  They will gladly talk to you at a time while they are not teaching.

Telephone Calls
You may call and leave a message and we will try to get back to you within 24 hours.

Parent Meetings
Occasional educational or social meetings will be held.  Please make attendance a priority in the interest of your child.  Dates will be announced in the newsletter.

Parent Committees
The Director and Board members randomly select committee members from the school roster.  Each family receives a volunteer sign-up sheet prior to home visits and efforts are made to involve as many interested persons as possible.

Encouraging Children
On a daily basis let your child know they should be proud of themselves.  Try to:

  • share in your child’s excitement and anticipation of school,
  • spend 20 uninterrupted minutes with your child (play a game, talk, go for a walk, etc.),
  • model reading and writing activities…show your child that these are an important part of everyday life,
  • give your child simple tasks to do to promote independent skills and a sense of responsibility,
  • provide a place where your child can hang up his/her tote bag and wrap, without adult help,
  • dress your child in clothes that are comfortable and which allow independent toileting,
  • encourage your child to speak clearly and to look at the person to whom s/he is speaking,
  • encourage your child to listen without interrupting,
  • encourage good health habits: washing hands before eating and after toileting, eating healthy, going outdoors daily, resting, using tissues when coughing and sneezing,
  • read a minimum of 20 minutes a day to your child
  • enjoy your child!

Field Trips

Children participating in our toddlers through 3s classes may go on walking excursions around our building.  The 4s and Kindergarten classes will participate in four to eight field trips per school year.  State licensed and approved school buses provide transportation.  Parents will be notified in advance of dates, times, locations, etc.  Parents must sign a Parent Permission Slip for each trip that requires transportation.  If you choose not to allow your child to participate in one of these field trips, your child cannot attend school on the day of the scheduled field trip.  Unfortunately, we cannot provide caregivers for the children who will not be able to participate in scheduled activities.

The following are guidelines for our parent helpers/field trip chaperones:

  • Parents must have completed the Criminal Record Check process before chaperoning a field trip.
  • Parents need to arrive 10 minutes early so teachers can notify parent of specific responsibilities.  All parents will have a small group (2-4 children) to supervise.
  • In order to give full attention to the children you are supervising, it is imperative that siblings do not accompany you on the trip. In many instances, correct provisions have not been made for an additional child.
  • Please turn your cell phone off to allow full attention to the children.  In case of an emergency, one teacher will have a cell phone where you can be contacted.  Please leave the school number (895-3295) for an emergency and we will contact you.

We appreciate parents’ willingness to chaperone — the additional supervision is necessary and invaluable.

 

Health / Medical Procedures

The Weekday School has access to a health consultant from our local health department.  The health consultant provides the school consultation and technical assistance in the following ways:

  • assessing the program’s health, safety, nutrition and facility issues
  • providing community health resources
  • assisting the program in the event of a communicable disease outbreak
  • promoting health by examining practices, procedures and written policies

Your child’s health is a matter of major importance to all of us.  The Cabinet for Families and Children requires that children have standard immunizations.  The form verifying this should be obtained from your child’s doctor and must be returned to school by the first day of school and must be an original Kentucky Immunization Certificate.

Your child may be sent home if any symptoms of illness appear during the day.  In such cases, your child will be immediately isolated from the other children and you will be contacted.  Your child must be picked up from the office.  We are a well-child school.

Keep your child home if he or she:

  • has a fever or has had one during the previous 24 hours;
  • has been taking an antibiotic for less than 24 hours;
  • has had diarrhea or vomiting – must be excluded from class setting at least 24 hours until stool returns to normal and vomiting has ceased;
  • has a cold that is less than four days old;
  • has heavy nasal discharge;
  • has a constant cough;
  • is fussy, cranky, or generally out of sorts;
  • is just tired (rest at such times may prevent the development of serious illness); or,
  • has symptoms of a possible communicable disease.  (These are usually sniffles, reddened eyes, sore throat, headache and abdominal pain plus fever.)

 

THE CHILD MAY RETURN WHEN HE/SHE IS ABLE TO PARTICIPATE WITHOUT COMPROMISING THE HEALTH AND SAFETY OF OTHER CHILDREN IN THE GROUP.

A child who is too ill to go outside should not attend school.  If your child is not well enough to go outside, s/he needs to be kept home.  Children may not stay unattended in the classroom, and the teachers are needed on the playground.

Please notify the school at once if your child has a communicable disease so we may alert families to possible exposure.   Notification will be sent to all students who shared the same facilities with your child.  Your child will not be identified.

Tuberculin screening is required of all staff members.

 

Medication

If the school is to administer medication, the medication must be in the original container and clearly labeled with the child’s name, proper dosage, and name of the physician prescribing the medication.  An appropriate form will be available for a parent or guardian to complete with detailed instructions.

Medicine must be signed in and picked up each day in the school office.  It can be left in the box labeled “MEDICINE” or given to a member of the office staff.  If it needs to be refrigerated, please notify a staff member.  Medicine left for more than five (5) days will be discarded.

No simple aspirin, acetaminophen, diaper ointment or any other medication without a doctor’s written permission will be administered to any child due to state regulations.

 

Forms

The following forms will be distributed via mail to parents prior to the home visit.  They must be completed and returned to the school prior to the first full day of classes.  All of the information collected on these forms will be treated with the utmost confidentiality.

Medical History / Family Information – All of the information on this form is intended to help your child in the event of an emergency at a time when the child’s parents cannot be reached.  It contains a Medical Authorization and Release allowing the staff of the school to seek professional medical help, if necessary.  Such assistance would only be sought in a dire emergency.  This form must have at least two emergency contacts listed.

Allergies * A note from the pediatrician is needed to document a child’s allergies, reactions and course of treatment.  Before a school can alter a plan of action, snack plan, etc. the written medical documentation is required

Child Profile – This form enables the teachers to become well acquainted with each child.

Immunization Certificate – A standardized Kentucky Immunization Certificate showing that the child is up-to-date on all immunizations must be on file in the school office by the first full day of school.

 

Emergency Procedures

In case of an accidental injury we will make an immediate attempt to contact a parent.  If we cannot reach you, we will call the child’s physician.  If necessary, we will also call an ambulance or paramedics.  Until the arrival of a parent, the Director or Acting Director will be in charge and make all decisions for the care of your child.  It is to your child’s benefit that you keep the school up-to-date on phone numbers, emergency numbers and other pertinent information.

 

Orientation

Parents have an opportunity to meet the teachers and other parents as a class prior to their child(ren)’s entrance in the program.  Parents are notified in early August of the whole school Parent Orientation Meeting (referred to as ‘Parent Kick-Off’).  As part of this meeting parents have the opportunity to see the room, introduce each other and discuss anticipated needs with their child’s teachers, and get an overview of the class schedule, program offerings, and assessment procedure.

 

Phase-in Sessions

Phase-in sessions are scheduled the week prior to the full-time sessions.   These sessions are designed to ease the transition from the home to the school for your child.  The first session is an orientation to the environment and an opportunity to meet the teacher.  Classes for 2 year olds may need an extended phase-in schedule through mid-September depending on group dynamics and adjustments.

 

Questions & Concerns

The following grievance procedures will apply when a parent has a concern or complaint about some aspect of the educational program:

  • If applicable, the parent should discuss the issue with the teacher involved at a pre-arranged time (before or after school hours).
  • If no resolution is reached, then the parent should discuss the issue with the Director or Early Interventionist.  They will strive for resolution with the teacher.
  • If no resolution is reached, a meeting will be arranged with all parties.
  • If no resolution is reached, then the parent should discuss the issue with the Director or Early Interventionist and board representative.

Our ultimate goal is to achieve resolution and work through challenges.

 

Safety Issues

  • Seat belts and car safety seats
      • Kentucky law requires that all children under 40 inches or 40 pounds be transported in a federally-approved protective seat or booster.  Children participating in our carpool must participate in this practice.
  1. All children who are above the height and weight limit must be buckled in his/her own individual seat belt.  Please do not “double buckle”…it is an unsafe practice.
        We strive to have a “cell phone-free” carpool line!
      Also, see Disaster Plan/Emergency Evacuation/Health, Medical Procedures.
    Recall alerts for children’s toys and equipment may be found on the website listserve@cpsc.gov.

 

Scholarships / Financial Assistance

Second Presbyterian Weekday School awards partial financial aid according to need as determined by the Board Scholarship Committee.  The Scholarship Committee considers applications only on the demonstration of need.  Requests for financial aid should be addressed to the Scholarship Committee Chairperson and must reach the school office before December 1.  All information pertaining to financial aid is kept confidential.

 

Solicitation

The school will send home only school and church related information regarding school-sponsored activities and events.  Parents and organizations wishing to distribute information within the school concerning opportunities for children should submit a sample of their communication to the office staff for approval.  If approved, the information will be displayed on our hallway table.

 

Statement of Non-Discriminatory Statement

The school will not discriminate in any of its policies or practices with children and/or families on the basis of race, religion, sex, color, national origin, ethnic group, handicap or economic status.

 

Student Placement

School policy states that assignment of students to classrooms will be made at the discretion of the staff, preschool Director, and Placement Committee.  Specific guidelines are followed and placement will be made on the basis of educational and individual needs as well as distribution of age and gender.

Prior to beginning a new school, Kindergarten progress evaluations are sent to the school of choice for first grade by the school’s request.

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